Variation+writing+support

(Notes C/- Tessa Gray - NSSF team)
 * Variation writing support **


 * Who is involved with writing the variation? **
 * This is a highly collaborative process. As the contract is designed to initiate and sustain whole-school change, the consultative process is integral in the reflection and review phase of development. Anyone who is deemed a cluster leader (principals, deputy principals, lead teachers) is expected to be actively involved in this process.
 * The review process also needs to reflect all staff wants/needs. Review processes such as staff surveys (EG [|SurveyMonkey]), workshop evaluations can provide some specific data on progress achieved under each of the five national goals - which informs your next milestone report due 12th November. Analysis of this data will in-turn inform the variation writing process.


 * How can this be achieved? **
 * Most clusters set aside specific time to walk through the variation writing process. This often involves face-to-face meetings with key stakeholders, a data projector and screen. Collective ideas are captured this way.
 * Online collaborative tools such as Google docs - enable schools to add their own ideas and input into a shared document. For everyone to access secure Google docs, they will need a gmail account. Otherwise you can change the sharing options to include editing rights for all those who have access to the url. An example of a blank variation 2 template can be seen here.....

Variation 2: https://docs.google.com/document/edit?id=1NhwBbq9yu9LxbLak0fvtEXMJbtKJoTL0dEvsPf8Jsvw&hl=en&authkey=CMGthY0C Variation 1: https://docs.google.com/document/edit?id=1ekEKMf2-XM_edIy1_KSTUZiCz-AoKYfIfMtl-RU84A8&hl=en&authkey=CP2rzYgF#

You can email your NSSF your variation during the writing process or you may wish to invite them into a Google doc you have created during the consultation/writing stages. This means the NSSF can provide some feedback well before the variation is due on November 12th. Most of the changes happen in following areas: These are both SMART (simple, manageable, achievable, relevant targets) and will be indicative of your whole cluster's needs for 2011. This is effectively your wish list for 2011. You write the goals as if they will be achieved. You write the success indicators as if they have been achieved (past tense, evidence will show etc) These are written in relation to intended outcomes of achievement EG new thinking or new ways of working rather than as actions or activities. Tasks or activities belong in section D. You can create your 2011 budget in an Excel document - which comes with pre-set formula. This will accompany your variation document. You will need to record your schools' contributions for 2011 and make any modifications to the overall budget details for three years. Once we have the correct details from the Ministry, we will be able to send you an updated payment schedule table. This will replace the one currently in the template.
 * Editing the variation? **
 * ** Section A **. **Scope of the cluster**: Changes made here relate to FTTE, student numbers,
 * ** Section B. Roles or assigned personnel:** Cluster personnel, roles and responsibilities
 * ** Section C. Programme Goals and Success Indicators**:This section is where you will copy/paste or scribe new cluster goals and success indicators that align with the five national goals.
 * ** Section D: **This section is where you will create a programme that will enable the goals/success indicators to come to fruition. EG programme strategies, methodologies, activities. You will record who is doing what, when, how many, what resources will be needed (what will it cost, estimate $$$) and how will you measure that these outcomes/success indicators have been achieved - data driven practices (methods for data collection). This is effectively **your action plan for 2011.**
 * ** Section E: Milestone tasks**. This will be where you copy and paste two realistic and achievable goals and correlating success indicators from Section C: for reporting on the first half of 2011.
 * ** Third Schedule ** is where you record any underspend, explanation for the carry over and how this will be spent in the budget breakdown for 2011.

Where else can we get help with this? Attached is the variation 2 template for you and the excel spreadsheet for the budget. ([|gdoc template]) || Variation 2 template - PDF [|(gdoc template)] || Budget template - PDF || || Variation 2 template - PDF || Budget template Excel ||
 * Variation 1 template- PDF
 * Variation 1 template - WORD doc

For more detailed information on how to write a variation document, go to Writing the Variation in ICT PD Online. You will need to be logged into ICT PD Online as users to access this material. Once again, I have attached the instructions for joining this space.

Once you have logged in and accessed the link @ [|http://centre4.core-ed.net/15273/57797], you will see: For more information on ICT PD contract processes, see the [|ICT PD Administration Handbook]and please don't hesitate to ask for more clarification around any of this.
 * Instructions for joining the ICT PD online space || [[file:1CTPDOnline.doc]] ||
 * an explanation for the variation writing process
 * [|variation writing process] has embedded Jing files (for variation 2010) that can talk and walk you through how to fill in the template
 * variation templates for variation 1 (2010-2012) and variation 2 (2009 - 2011) - As per above documents
 * examples of programme goals/outcomes and budgets for 2011

You may well be confident with this process, or wish to have some some face-to-face support. Please feel free to contact your NSSF about any of this. We may be able to visit with your leadership team - to provide some further assistance with this process.